how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. The receiving office will forward your form confidentially to the appropriateperson. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. %PDF-1.6 % Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Luckily, extenuating circumstances are there to support you during these situations. Self-certified EC claims must be submitted before the assessment deadline/date. Step 2: gather the relevant evidence for your application. Your EC will only be validated on receipt and evaluation of your evidence. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Step 2: gather the relevant evidence for your application. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Our events are designed to help you meet people, try new things and have fun. If you can find evidence, its a good idea to apply for conventional ECs. UCL is yours, soshape it. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Please avoid sending photographs that you think illustrate your condition. Well keep you active in a way that works for you. Source: Glenn Cartsens Peters/Unsplash. Self-Certified claims must be submitted before the assessment deadline/ date. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Is the claim supported by appropriate evidence? A decision cannot be made until your evidence is received. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Make sure you submit your application in plenty of time to reduce added stress. For your application to be approved, youll need to provide evidence of your circumstances. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. You will need to provide the additional evidence within four weeks of being contacted. If your evidence isnt written in English, you must provide a notarised translation. before 12.00 noon on the due date. We live by four promises. But you cannot self-certify once the exam has started; you must provide evidence. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. If the request is accepted, the student may be granted an extension. /Tx BMC You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Bereavement: You will be required to provide a death certificate. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Q!GQe#8! hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. E.g. Further information about the support available to you can be found on our Help and Advice pages. See also Extenuating Circumstances and Reasonable Adjustments (section 10). The Student Disability website has further information there. You can make an EC claim through Portico. If you had a SoRA extension, please state the date after the SoRA extension was granted. For either route, it makes sense to get in touch as soon as possible. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. EMC You should receive a response withinone week of submitting the request for review. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Back-to-back self-certified ECs are not allowed. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. See Section 2.9: If you miss the deadline for EC claims. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. We are not able to process ECs or respond to queries that are submtited by non-IOE students. If you submit your essays online, chances are your extenuating circumstances form will also be online. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. If your ECs are submitted late, your evidence should help to explain the delay. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. EMC butler county election office phone number / . What are extenuating circumstances for financial aid? Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. See the assessment regulations. /Tx BMC Examination stress is a common experience and not usually considered an extenuating circumstance. The information you need to support you with an extenuating circumstances claim can be found below. You can find the full enhanced Extenuating Circumstances procedure here. EMC UCL have a Self-Certification Policy in place for the 2022/23 academic year. At this point it is too late. These include: If you think you fall into the first bracket of situations, you should escalate your application. You will usually find this in your Handbook, or ask yourDepartmentalTutor. Detail of where to submit the form are in your Student Handbook. EMC syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Self-certified ECs: No earlier than 2 weeks before the deadline. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Take a look in your student handbook to find the extenuating circumstance procedure. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. are met, they are able to apply for further extensions using this process. /Tx BMC dissertations refer to the dissertation handbook for specific guidance). For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. /Tx BMC These are referred to as extenuating circumstances. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement.